Accounting Software For Businesses and Accountants

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Accounts Receivable, Accounts Payable and Bookkeeping Software

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Accounting Software for Professionals

JADE Software Systems has been developed by an accountant for accountants to prepare year-end procedures and formal financial statements in mind. From detailed or simplified bookkeeping through working papers to formal financial statements, including cashflows and notes to financial statements, all in one system. Also included are accountant's letters and government forms.

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Exciting Features

Some of the main features are listed below with short outlines on each:

Capital Assets

Additions and disposals of individual capital assets are tied directly to bookkeeping entries as well as automatic calculations of amortization, capital losses, capital gains and recaptures. Additions and disposals may also be done separately. It handles capital leases and automatic or manual posting of amortization of capital assets. Amortization is calculated using CRA rates and rate changes as outlined by CRA from time to time. Some reports are tied directly into the working paper file. Capital Cost files are supported by information recorded in the capital asset files and allows you to automatically or manually calculate capital cost allowance to suit their needs.

Payroll

The system handles a full Canadian payroll covering each province for annual, monthly, semi-monthly, bi-weekly, and weekly periods calculated on a salary, hourly and commission basis together with many sundry income and deduction categories. Deals entirely with vacation pay and statutory holidays, based on provincial limits and provides for preparation of records of employment, creating the XML file available for upload to Service Canada, T4 and T4A slips to be printed for the employees and creates the XML file to send to CRA for each company along with multiple other reports. Payslips may be printed and handed out to employees or emailed directly from the system to them. A management report may be printed for each pay period and used to transfer totals to bank direct deposit programs.

Financial Statements

All reports allow for report defaults, including financial statements. There are basic and formals statements allowing for rounding, two and three-year comparisons, detailed or non-detailed, and other defaults enabling you to set up the printing of statements to their specifications. Once set up and saved, these defaults will continue the same year to year unless changed by you. The statements include a section allowing you to, manually or automatically, create the notes to financial statements as defined by their selections. The change in cash flow and change in working capital are automatically generated. Statements may be printed or automatically saved individually or in one PDF file.

Working Papers

The working papers defaults are set up for audits, reviews, verifications, detailed compilation engagements and compilation engagements. The system includes lead sheets of all balance sheet accounts combined with worksheets for capital assets and payroll reconciliations, both of which are automatic, amortization schedules for long term mortgages receivable and payable, amortization schedules for other long-term loans, materiality calculations and additional working paper routines. Working papers can be printed in full, from the report default selections or saved entirely as one PDF file. You also have the option to have the system embed bookkeeping reports directly into the working paper reports such as the bank reconciliations, receivable listings, capital asset listings, investment listings, accounts payable listings, and the GST/HST verification report.

Other Features

General Ledger

Any new company created using the system automatically has a full chart of accounts assigned, whether a corporation, church, proprietorship, partnership, society, farm and incorporated farm, limited partnership or resources. Additional accounts can be added at any time and accounts may be changed or deleted within certain limitations. Each account is flagged as having HST, GST, and/or PST or not for automatic calculation of taxes upon data input. Reports include a general ledger, trial balance, and multiple statements providing you with many report variations. Multiple journals allow for the input of general journal entries, cheques including the printing of cheques, debit cards, bank transactions journal including bank reconciliation, till register transactions, and standard entries.

Trial Balance Input

A trial balance input allows for quick entry of a client's year-end trial balance both for prior year balances and current year balances, allowing the system to calculate the variance and thereby be able to create a journal entry of activity for the entire year in one or more entries. This saves you from manually creating journal entries to do the same thing and is quick and simple to use. The accounts may be sorted in various ways, including account number order, GIFI number order, and client account number order if the client uses some other software or alphabetically.

Accounts Receivable

Allows for input of sales invoices or creation of receivable invoices printed or saved as PDF files to send as emails, as well as payments and adjustments providing an aged list of receivables, a ledger, statements, and tax receipts such as child care amounts paid by parents. There are input prompts for quick input of invoices along with automatic GST/HST calculations. The logo and the company's information can be arranged by you to print on the invoices. Other reports available include envelopes and labels. The system also allows for automatic invoicing, open invoices and recurring invoices.

Accounts Payable

Record payable invoices in purchase journal tracking invoice date, invoice number, due-date and general ledger account number. The general ledger account can be a default account or any account in the general ledger. Capital assets, investments and other payable transactions can be recorded directly from this journal. Multiple reports are available, including an aged list, a ledger, alphabetical lists, envelopes and labels. Accounts payable also allows for accrued interest, debentures and notes payable.

Investments

Additions and disposals of individual investments are tied directly to bookkeeping entries handling the purchase and sale of shares, real estate, bonds, other properties, personal-use property and listed personal property. It tracks the purchase date, number of shares, price per share, total cost and additional costs along with the currency involved allowing for the calculation of capital gains and losses upon disposal with journal entries created showing the full transactions, reducing the asset and recording the gain or loss. Reports of activity and disposed investments are available individually and as part of the working paper file and show, if any, the US investments along with the exchange calculated using the current year rate provided by the Bank of Canada and the total Canadian dollar value.

Job Costing

You can apply payroll hours and each transaction recorded in the journal to a specific job. This provides the company with an itemized list of each job's transactions completed or active and the profit or loss on a particular job. Multiple reports are available. The income and costs related to the job are included on the balance sheet as work in progress and deferred income until the job is complete. Once completed, the job is posted to each of the respective income and cost accounts and taken out of work in progress and deferred income. At year-end, lists of active jobs are available for backup to general ledger totals.

GST/HST Verification Report

Found only in Jade Software Systems, this report provides the actual amounts required for filing the GST/HST return with CRA by consolidating the taxable sales for the collectible GST/HST and consolidating all the taxable capital assets and expenses in which GST, HST and/or PST was involved for the input tax credits. Calculations can be handled monthly, quarterly, or yearly using the quick method or the detailed method and automatically adjusts for 50% on meals and dealing with bad debt recoveries.

Accountant's Letters

The system provides engagement letters, presentation letters, acknowledgement letters, and others for audit engagements, review engagements, verification statements and compilation engagements, all of which are automatically generated with the company's and accounting firm's information using your defaults. These reports may be printed or saved as PDF files.

GIFI Trial Balance

Provides a trial balance in GIFI account order accumulating multiple general ledger accounts with the same GIFI number that can be transferred directly to the schedule 100 and schedule 125 of the T2 return. This makes the transfer of data from the bookkeeping totals to the T2 return and because it is done manually, you have a chance to review the accounts and amounts while keying in the figures.

Account Manager

An account manager is included providing you with time-defined reminders of things to do. Notices pop up advising you of certain matters that are required to be completed today based on notes saved at some time in the past. Very handy for leaving messages about preparation of T5 slips for dividends when completing a year end in any month during the year and being able to remember to prepare the T5 slips in the following January or February to file with CRA. Or to remember to file the GST/HST return or payroll remittance on time.

Permanent File Information

The system handles the permanent file information, allowing you to keep track of all the company information. The account number, the name and address, the lawyers name (if any), the registered office, the shareholders and percentages of ownership along with those that are directors, tax considerations, related parties, the nature of the business, company operations, accounting policies, provincial and federal tax accounts and additional notes. This information is used throughout the system for forms, letters and notes and allows for the information report in front of the working paper reports and or separately.

Corporate Documents

For those accountants who assist their clients in providing preparation of legal documents, not legal advice, there are multiple documents, currently for the province of Alberta, such as incorporation documents, annual returns, articles of amendment, articles of revival, articles of dissolution, notice of change of address, notice of change of directors, minutes for director and shareholder meetings, resolutions and corporate share preparation and handling. Other documents may be added to the system by JADE upon request. This allows the accountant to increase their income by adding services to existing clients as well as adding additional clients by providing such services.

Budget Statements

A budget may be set-up where needed for clients who require such reports. These could include some societies and associations required to compare actual to budget amounts or the management of some companies may wish to follow the company's operations more closely to decide on more informed decisions about the current and future operations.

Cash Flow Projection

For financing purposes, many businesses are required to prepare a cash flow for the lending institution. Jade Software Systems provides and easy way for you to prepare such figures using the current general ledger accounts with the capability of modifying the figures based on known and projected information. It is similar to a spreadsheet but defined solely to create cash flow. Once completed, it allows you to print the projected income statement. The initial cash flow may be created using last year's actual figures.

Help

On all aspects of the software, the manual is available online and is linked directly to the program. By pressing F1, you is generally taken directly to the section they are currently working on. The manual includes screenshots of specific routines and descriptions from line to line input. The system also has a tutor linked directly to each line of input and can be turned on or off by you and shows the information or format needed for the line currently selected. For added ease of operation, a list of tax offices and information links are provided for you's convenience. Other smaller items are also included, but a more in-depth review would be necessary to check them out.

About Us

JADE Software Systems focuses on the development of accounting software. It does away with the old way of completing a year-end using a number of different software products by uniquely combining the routines in one system. Even though the software is tailored for accountants because of the automatic link between bookkeeping, working papers, financial statements and tax, the bookkeeping section can be used by most small and medium sized businesses. In the case of businesses using this software, the completion of the year end can be simpler and less expensive when the accountant uses the same system. JADE Software Systems is constantly making changes and adding features to the system using suggestions and requirements of accountants in order to better meet the requirements of the accounting world.

Kingsley Abu-Manu

Accountant/Bookkeeper

I will not trade it in for any other software. Jade is SIMPLY THE BEST. I have been in the Accounting and Payroll field for 19 years and I have never seen any other software that can perform all the tasks that Jade is capable doing.

Brenda G.

Accountant/Bookkeeper

I have been using the Jade Software Program for 35 plus years. The program is very functional and very easy to navigate around. I have used this program for two totally different businesses and there was no problem adapting to either one. Jade Software has everything my small business needs, however it also has all the modules to run a large company. If you are looking for an excellent and easy to navigate accounting program I would highly recommend Jade Software.

Brian Manko

Chartered Professional Accountant

I've used Jade for over two years and find it to be an indispensable tool in my practise. It is an incredible time saver and makes things much simpler for me. It contains several modules that I used to have to pay for separately but these features are built in and included in the annual subscription so it has saved me money as well. Gordon is excellent at technical support so I'm happy to recommend Jade to anyone.

Manix Accounting & Consulting Ltd

Accounting Firm

This is accounting software that I have been using last 23 years. I have a small corporation that is providing accounting service to about 60 small businesses. I can say that Jade Software, has everything I need , general ledger, accounts receivable and payable, payroll and capital assets, job costing investments… This is pretty much everything that you need to track down financial transactions for your clients. When it comes to reporting, I would say that it is the best program that I used so far. In may practice I used Simply Accounting, MYOB Software Sampro Accounting Program, but Jade Software is so far the best program for accounting professionals.

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Meet The Team

Gordon J.C. Bates

President / Lead Developer

Over 30 years of programming experience combined with his professional accounting background has been the driving force behind JADE Software Systems Inc. Gordon's commitment to providing accountants, businesses and individuals with the tools needed to get the job done right and efficiently is unwavering, including using this software hands-on with even his accounting practice.

Nicholas Bates

Vice President / Developer

For over 20 years, Nicholas has been dedicated to producing quality software and marketing materials. He is consistently staying current with new methodologies and approaches to design and development to push product development forward effectively. Nicholas thrives on pushing the boundaries of what has been done and what can be done.

Package Pricing

  • $2625 initial cost
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  • 1 YEAR UPDATES INCLUDED
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  • $2250 initial cost
    Professional
  • $1125 ANNUAL UPDATE RENEWAL
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  • $739 initial cost
    Business Plus
  • $369 ANNUAL UPDATE RENEWAL
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  • $569 initial cost
    Business
  • $289 ANNUAL UPDATE RENEWAL
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  • $439 initial cost
    Personal
  • $219 ANNUAL UPDATE RENEWAL
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  • $439 initial cost
    Payroll
  • $219 ANNUAL UPDATE RENEWAL
  • 1 YEAR UPDATES INCLUDED
  • PRIORITY SUPPORT
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Get in Touch

It would be great to hear from you. If you have questions or would like to get started, contact us today!

Contact Info

JADE Software Systems Inc.
125 Woodpark Court S.W.
Calgary, AB, Canada T2W 6E5
Phone/Fax: (800) 503-9328